Insurance & your COI

Last updated 18 August 2026

The short version

Before any unit leaves our yard, we need a certificate of insurance from your production naming Cinecraft Services Inc as both additional insured and loss payee, covering the unit for the full rental period including travel days.

Send it to bookings@cinecraftstudiotranspo.com as soon as the booking is confirmed. If it arrives on the morning of, the unit goes out late. That is the whole rule.

1. Who has to be named

The certificate must name:

• Certificate holder: Cinecraft Services Inc, 9440 Haskell Avenue, Los Angeles, CA 91343.
• Additional insured: Cinecraft Services Inc. This is what puts us inside your liability coverage while you have our vehicle.
• Loss payee: Cinecraft Services Inc. This is what directs the physical damage payment to the party who actually owns the unit.

Both additional insured and loss payee are needed. They do different jobs and one does not substitute for the other.

2. What has to be covered

Automobile liability

Covering bodily injury and property damage arising from the operation of the rented unit, with a combined single limit of at least to be confirmed — figure confirmed before launch. Coverage must extend to hired and non-owned automobiles, because the unit is hired by your production and owned by us.

Physical damage — comprehensive and collision

Covering damage to, and loss of, the rented unit itself, on an actual cash value or agreed value basis to at least the value of the unit to be confirmed — figure confirmed before launch. Any deductible remains your responsibility to be confirmed — figure confirmed before launch.

General liability

Commercial general liability at your production’s standard limits, at least to be confirmed — figure confirmed before launch. This is normally already in place for the production and simply needs Cinecraft added.

Workers compensation

Where your production is supplying its own drivers, workers compensation at statutory California limits, with employer’s liability to be confirmed — figure confirmed before launch.

Waiver of subrogation

A waiver of subrogation in favour of Cinecraft Services Inc, where your policy permits it to be confirmed — figure confirmed before launch.

3. Dates and description

The policy period on the certificate must cover the whole rental, from the moment the unit is released to the moment it is returned or collected — including travel days at each end. A certificate that starts on the first shoot day and the unit was delivered the night before does not cover the unit.

The description of operations should identify the rental clearly: the production name, the unit type, and the rental dates. If your broker asks what to write, that is what to write.

4. Restroom trailers and towed units

A towed unit is not always covered by the same wording as a driven one. If you are renting a restroom trailer, confirm with your broker that the policy covers trailers in tow and while parked and in use at a location to be confirmed — figure confirmed before launch. Tell us the towing vehicle and who is driving it.

5. If you are a rental house or transport company

Where another rental or transportation company is sub-renting a unit from us for onward supply to a production, the certificate comes from you, not from the end production, and the sub-rental has to be agreed with us in writing in advance. See section 7 of the rental terms.

6. What happens if the COI is wrong

We check the certificate before release. If something is missing — the wrong entity name, dates that do not cover a travel day, no loss payee — we will tell you what to fix and you can usually get an amended certificate from your broker the same day.

We will not release a unit against a certificate that does not cover it. It is not a formality: if the unit is damaged and the paperwork is wrong, someone ends up personally liable for a truck, and neither of us wants that to be a surprise.

7. Questions your broker may ask us

Have them call (818) 370-4079 or email bookings@cinecraftstudiotranspo.com. We would rather spend ten minutes with a broker in advance than sort it out at 6 a.m. on a shoot day.